APA Citation Format Cheat Sheet

Last Updated: November 21, 2025

Books

Type Format
One author Author, A. A. (Year). Title of work. Publisher.
Two authors Author, A. A., & Author, B. B. (Year). Title of work. Publisher.
Three or more Author, A. A., Author, B. B., & Author, C. C. (Year). Title of work. Publisher.
Edited book Editor, A. A. (Ed.). (Year). Title of work. Publisher.
Chapter in edited book Author, A. A. (Year). Chapter title. In B. B. Editor (Ed.), Book title (pp. xx-xx). Publisher.
E-book Author, A. A. (Year). Title of work. Publisher. https://doi.org/xxxxx

Journal Articles

Type Format
Print journal Author, A. A. (Year). Article title. Journal Name, Volume(Issue), pages. https://doi.org/xxxxx
Online journal Author, A. A. (Year). Article title. Journal Name, Volume(Issue), pages. https://doi.org/xxxxx
No DOI Author, A. A. (Year). Article title. Journal Name, Volume(Issue), pages.
Advance online Author, A. A. (Year). Article title. Journal Name. Advance online publication. https://doi.org/xxxxx

Websites & Online Sources

Type Format
Webpage Author, A. A. (Year, Month Day). Page title. Site Name. URL
No author Page title. (Year, Month Day). Site Name. URL
No date Author, A. A. (n.d.). Page title. Site Name. URL
Blog post Author, A. A. (Year, Month Day). Post title. Blog Name. URL
Online news Author, A. A. (Year, Month Day). Article title. Publication Name. URL

Media & Multimedia

Type Format
YouTube video Username. (Year, Month Day). Video title [Video]. YouTube. URL
Podcast Host, A. A. (Host). (Year, Month Day). Episode title (No. #) [Audio podcast episode]. In Podcast name. Production company. URL
TED Talk Speaker, A. A. (Year, Month). Talk title [Video]. TED. URL
Film/Movie Director, A. A. (Director). (Year). Film title [Film]. Production company.

Social Media

Type Format
Twitter/X post Author [@username]. (Year, Month Day). First 20 words of tweet [Tweet]. Twitter. URL
Facebook post Author. (Year, Month Day). First 20 words of post [Status update]. Facebook. URL
Instagram Author [@username]. (Year, Month Day). First 20 words of caption [Photograph]. Instagram. URL

Other Common Sources

Type Format
Dissertation Author, A. A. (Year). Title of dissertation [Doctoral dissertation, Institution]. Database or Archive. URL
Conference paper Author, A. A. (Year, Month Day). Paper title [Conference presentation]. Conference Name, Location. URL
Report Author, A. A. (Year). Report title (Report No. xxx). Publisher. URL
Government doc Agency Name. (Year). Document title (Report No. xxx). URL
Dataset Author, A. A. (Year). Dataset title (Version #) [Data set]. Publisher. https://doi.org/xxxxx

In-Text Citations

Situation Format
One author (Smith, 2020) or Smith (2020) stated...
Two authors (Smith & Jones, 2020)
Three or more (Smith et al., 2020)
Direct quote (Smith, 2020, p. 15)
Multiple works (Smith, 2019; Jones, 2020)
No author ("Title," 2020)
No date (Smith, n.d.)
💡 Pro Tips:
  • Always use a hanging indent for reference list entries
  • Italicize book titles and journal names, not article titles
  • Include DOI when available (preferred over URL)
  • For 21+ authors, list first 19, then "...", then final author
  • Capitalize only first word of titles (except proper nouns)
  • Use "n.d." for no date, not "n.p." or other abbreviations
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